Privacy Policy

Effective Date: August 17, 2023

Thank you for visiting We value your privacy and strive to be transparent about how we handle your personal information. We’ve detailed here what data we collect, why we collect it, and what we do with it.

By continuing to use this website, you confirm that you have read and understood this Privacy Policy.

How This Privacy Policy Applies to You

This privacy policy details what we do with your PII (personally identifiable information) and other information, herein referred to collectively as “personal data” or “personal information”, for our own purposes.

What Personal Data We Collect

We collect a variety of your personal information and information about your device when you use our website. This includes the following:

  • Information you give us if you leave a comment, specifically your email address, and IP address.
  • Information you give us if you make an account, specifically your name, email address, and IP address.
  • Any other information you give us in the course of creating or updating your user account.
  • Information you give us through communications from you including support emails, contact form inquiries, text messages or phone calls.
  • Information from your use of the site, including IP addresses, the URLs of web pages you visited prior to coming to our site, information about your browser, network or device (such as browser type and version, operating system, internet service provider, language settings), information about how you interact with the site (for example, browsing times, searches, transactions, referral pages, load times, and technical errors).

How We Collect Your Personal Information

We collect your information in a variety of ways detailed below.

Information You Provide

This includes information you submit to us by making a user account, sending us an email, submitting a form, calling us, texting us, or participating in a survey, contest or other promotion.

Information Obtained From Your Use of the Site

When you visit our site certain data is automatically collected including your IP address, information about your device and network including your operating system, browser type and version, internet service provider, and the URL of the last web page you visited before coming to our site. Other information that is automatically collected relates your interaction with our website including which pages you browse and for how long, searches you make, transactions, referral URLs, load times, and technical errors.

Information Obtained From Third Parties

We don’t obtain PII (personally identifiable information) about you from third parties. Anonymized, pseudonymized, aggregated data about you or your activity on our website may be obtained from third parties, such as Google for example.

What We Use Your Personal Information For

  • To provide you with service. For example creating and accessing your account, processing your payments, providing support and responding to your other inquiries.
  • Improving the website by analyzing anonymized, pseudonymized, aggregated data to see how visitors interact with our site to remediate user experience and technical problems.
  • Ensuring the security of the website and underlying technical infrastructure.
  • Protecting our legitimate interests, or the legitimate interests of others.
  • Complying with laws and regulations, industry standards, contracts, and law enforcement requests.

How We Share Your Personal Information

We do not sell your information to third parties, however we do share some of your information with third parties as necessary to provide service or improve your experience. We share the following information with the following entities:


If you purchase a product or pay entry fees for the Prize through us and elect to pay with PayPal, some of your information will passed to PayPal. That includes information required to process or support the payment, such as the purchase total and billing information. Billing information generally includes first and last name, email address, billing address, country of residence, and phone number. Payments made through PayPal are governed by the PayPal Privacy Policy.


If you leave a comment, an anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. For more information on how Automattic uses your information, go to

How Long We Retain Your Personal Information

We retain your personal information while your account is active or as long as necessary to provide you with service. After your account becomes inactive we retain your information for long enough to achieve the purposes listed in this Privacy Policy, for example for dispute settlement, legal compliance, or protecting our interests or the interests of others.

The length of time we retain your information for depends on the purpose we need it for. Factors used to determine those lengths of time include minimum periods required by law, the time limit to make a legal claim, the time required to meet contractual obligations, and other relevant criteria. The length of time we retain some of your information is also dependent on what you do. For example, we need to retain your email address in order to provide you with a user account, so the length of time we retain your email address depends on how long you choose to have a user account.

We may retain anonymized, aggregated data indefinitely.

Your Rights Over Your Information

You can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. We will delete your account and any information we hold about you, except as required to achieve the purposes described in this Privacy Policy or any other administrative, legal, or security purpose not described herein that we are obligated to comply with.

Do Not Track Requests

We do not respond to do not track requests at this time.

Embedded Content From Other Websites

Pages on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in exactly the same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Cookies are small text files saved by your browser to accomplish a variety of tasks. Some examples of tasks cookies may be used for include: keeping you logged in to your account, saving your shopping cart contents, allowing you to dismiss a notice for your entire browser session instead of having to close it on each new page.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Account Login

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Content Creation

If you edit or publish an article or other non-comment content, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Shopping and Making Purchases

If you shop on the site or make a purchase, including paying Sheridan Prize for Art entry fees for artwork, several cookies will be saved in your browser. These cookies don’t store any personal information. The cookies are detailed in the following table.

Cookie NameDurationPurpose
woocommerce_cart_hashsessionDetermine when shopping cart contents/data change.
woocommerce_items_in_cartsessionDetermine when shopping cart contents/data change.
wp_woocommerce_session_2 daysRetrieve your cart contents from the database.
woocommerce_recently_viewedsessionDisplay products you viewed recently.
store_notice[notice id]sessionLets you dismiss the store notice for the duration of your browsing session.

Shop Administration

If you are a shop manager or website administrator, the following shop-related cookies will be set when you visit the administration dashboard.

Cookie NameDurationPurpose
woocommerce_snooze_suggestions__[suggestion]2 daysAllows you to dismiss Marketplace suggestions.
woocommerce_dismissed_suggestions__[context]1 monthKeeps track of the number of Marketplace suggestion dismissals.
tk_aisessionTracks dashboard usage.

Updates to This Privacy Policy

From the time to time we may update this privacy policy. When this occurs, we will post it here with a new effective date. We will also notify you via the email address attached to your account if you have a user account.

How to Contact Us

If you have questions, comments, or concerns about this Privacy Policy or how we handle privacy, or would like to exercise your rights over your personal information, you can contact us via the information listed on the Contact page.